The “why” behind the actions in each functional area and how they relate to the larger team and company goals. You might use the increasingly-popular standup method, or you might convene for functional team meetings in a conventional sit-down format.Ī general structure may look something like this: There are many theories on this, and some of it will vary depending on your overall project methodology. 80%: The good news! A detailed meeting agenda can reduce meeting time by upwards of 80%. 300,000: One weekly meeting at one company took up 300,000 working hours across all staff members that’s the equivalent of 34 people spending their entire year working on one weekly meeting. 91%: Of employees have day-dreamed during meetings. 31: Hours are spent on unproductive meetings monthly in a standard org. 47%: Of employees believe meetings are their “No. 62%: Of employees say wasteful meetings get in the way of real work. 21%: Of workers say the biggest thing that would help them be more productive throughout the week is less meetings. $40,000,000,000: Unproductive meetings cost the global economy around $40B per year. 10% annually: Every year since 2000, the amount of time that white-collar professionals spend in meetings has increased roughly 10% YOY. About the creatorĭana Publicover is the Managing Director of Publicover&Co, a sales communications agency that simplifies how businesses explain themselves, create industry differentiation, and make services easier to sell. Team members are invited to share ideas, concepts, and suggestions. You can use the timer to keep everyone on track to make sure everyone gets equal sharing time. 
Give everyone 3-5 minutes to share client updates. Project Updates 💪Īn overview of each project's status and what is needed to advance. This will help teammates step up and support one another. Then, encourage them to consider what they might need help with now or in the future. Give each teammate time to individually capture fires and risks. This gives teammates time to address issues and ask one another for help. We all need help, but sometimes we're afraid to ask or not sure where to turn. Any client issues? Timeline challenges? Crunch points? Pains? Struggles? Any warning signs of those happening?
Let's discuss any fires that need putting out. Tip: Use the Queue to take turns giving updates. New Business ✨ĭiscuss any new business, including new clients, a pipeline update, or opportunities.īoost your team's spirit by celebrating wins. You can steal our MURAL Team Check-in Template here. Use your favorite MURAL or Miro check-in or icebreaker. Start the meeting with a quick mood checker.
Review the Rules of the Road as a reminder for how they should 'show up' to this meeting and ensure focus. When people know why they're meeting, they're more interested in getting involved in the conversation. Rules of the Road 🚗īefore you jump in, make sure everyone knows what's happening during this meeting and why.
Here’s what’s included in this agenda template: 1. We've also designed an optional MURAL template that goes hand-in-hand with this meeting agenda to make it more interactive!
Come up with new ideas and share perspectives. Review new business that everyone should know. Here’s what you should look to accomplish in your weekly check-ins: Objectives of weekly team check-in meeting There should be more value to these meetings than just giving status updates. Make sure to leave time at the beginning and end for creating personal connections and generating new ideas. In these meetings, you’ll check in on project statuses, but you’ll also check in on each other. Weekly check-in meetings are great for creating team alignment.
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